BrightenBooks Privacy Policy

Last updated October 3, 2026

The short version

BrightenBooks keeps your books on your phone. If you turn on Sync (optional), a copy is also stored securely in Canada so your other devices, and the people you invite, see the same books. We don't sell your data, we have no ads and no tracking, and you can delete your online copy at any time from inside the app.

If you never turn on Sync

Everything stays on your iPhone: your account (name, email and a scrambled copy of your password, or your Apple or Google account ID), your jobs, receipts, photos, quotes, invoices, payments, crew, hours and daily safety copies. It is saved in the BrightenBooks folder in the Files app (On My iPhone › BrightenBooks). We never receive it. If you back up your iPhone with iCloud or a computer, Apple's backup may include this folder. That is controlled by your iPhone settings, not by us.

If you turn on Sync

When you create a sync account and start syncing a business, the following is copied to our online database and kept up to date:

• Your sync login: your email address and a scrambled (hashed) password. We never see your password.
• Your company name, the people in it and their roles (owner, partner or bookkeeper).
• The books you enter: jobs, receipts, payments, quotes, invoices, crew and hours, saved prices, your business settings and logo.
• The pictures you add: receipt photos, job photos and photos of cheques.

Your phone still keeps its own full copy and works with no signal. Changes are sent when you are online.

Where it is stored and who can see it

• Location: a database hosted in Canada (Supabase, on Amazon Web Services in Canada Central). Data is encrypted while it travels and while it is stored.
• You and the people you invite: everyone you add to your company sees the same books. The owner chooses each person's role and can remove anyone at any time. Removed people lose access immediately.
• Other companies: cannot see your data. The database enforces this itself.
• Us: we run the service and may access the database only to keep it working, fix problems or if the law requires it. We do not read, sell or share your books.
• Our service provider: Supabase hosts the database and logins for us. They process the data only to provide that service.

Sign in with Apple or Google

If you choose Sign in with Apple or Google, your phone asks Apple or Google to confirm who you are. They send back your account ID, and sometimes your name and email, which the app keeps. None of your business information is part of this.

Subscriptions

Payments are handled entirely by Apple through the App Store. We never see your card or payment details. If you join someone else's company, you use that company's plan.

Face ID

If you turn on the Face ID lock, your face is checked by your iPhone itself. The app never sees or stores your face data.

Camera and photos

The camera is used only when you take a receipt, cheque or job photo. When you pick existing photos, the app sees only the photos you choose. If Sync is on, those pictures are stored online with your books.

Crew hours links

If you send a crew member an hours link, it opens a simple web page where they log their hours. The link carries only your business name, their first name, your open job names and your phone number (so their text goes to you). Never any money, prices or customer details. The hours they enter stay in their phone's browser until they tap Send, which opens a normal text message to you. Our website only delivers the page.

Analytics and ads

BrightenBooks has no analytics, no tracking and no ads.

Deleting your data

• Online copy: Settings › Sync and team › Delete my online account and data. If you are the owner, this erases the whole company online for everyone in it: all books, pictures and people. If you are a member, it removes you and your sync account. For safety, Supabase keeps rolling daily backups for 7 days, so deleted data may remain in those backups for up to 7 days before it is permanently gone.
• On your phone: Settings › Delete my account erases your account and everything in the BrightenBooks folder. Deleting the app also removes the folder.
• You can also email us to ask for your data to be deleted or exported.

Children

BrightenBooks is a business tool and is not directed at children.

Changes

If we change this policy in a way that matters, we will update the date above and tell you in the app.

Contact

Questions? Email us at brightenbooks26@gmail.com. See also our Terms of Service.